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Notes from the Planning and Policy



Subject: Notes from the Planning and Policy Board meeting 11/16/94

Warren, this is a new type of information, budget driven, that may interest
you.  Let me know if you want more of this sort...john

                   Planning and Policy Board
>                Notes for the meeting on November 16, 1994
>
>Attending:  Ross Atkinson, Christian Boissonnas, Lee Cartmill,  David
>Corson, Claire Germain, Gordon Law, Jan Olsen, Lynne Personius, Catherine
>Murray-Rust,  Alain Seznec (Chair), Ed Weissman
>
>1.  Endowed Library Budget Reduction Process:  Progress report
>
>        Alain told the Board that the university administration has
>proposed  a $.5 million reduction in the endowed library budget over the
>next two years.  Because of the size of this reduction and the fact that it
>comes on top of the cuts the library has absorbed over the past five years,
>it can not be handled on an "across-the-board" basis.  Rather, the library
>has to look at programs and operations to determine whether some can be
>changed or eliminated.  He asked David to bring together the endowed
>library unit and central services department heads to discuss this process.
>
>        David reported on two meetings of this group he facilitated on
>November 9 and 10.   The goal of the meetings was to identify areas of
>consensus with regard to values, goals and objectives and to come up with
>recommendations.  The group was able to reach a consensus with respect to
>several areas and a "brainstorming" list of possibilities were forwarded to
>Catherine, Ross and Lee for review.  After receiving feedback from them,
>David will call the group back together to continue the process.   One of
>the group's conclusions was that it did not have adequate information about
>library operations to make the best decisions.   It suggested that
>programmatic budgeting be considered as a way to improve planning.
>
>
>2.  Digital Library Study Committee Report
>
>       Ross summarized the four key points in the report:
>
> * Time frame:  the report calls for the phasing in of the infrastructure
>needed to support an effective digital library over a three year period.
>While this is an arbitrary period, it is important that the library get the
>process started.
> * Costs:  costs associated with the Library Management System (NOTIS and
>its successor) are included because the Committee found it was difficult to
>draw a line between digital library and the LMS infrastructures.  It
>determined that LMS  costs were significantly greater than digital library
>costs.
> * Data:  the report does not address the acquisition of digital
>information.  It assumes that selectors will acquire information in digital
>form within existing materials funds.
> * Senior Management Group:  funding is a necessary but not sufficient
>factor for successfully implementing a system-wide digital library.
>Effective management is also needed.  The digital library will be
>integrated with all other library functions.  It will require more routine
>collaboration among units and departments.  The key to this is a senior
>management group which will insure that the proper coordination of
>activities takes place.
>
>Alain said he would forward the report to the Provost and that he intends
>to meet with the Deans at some point to discuss the implementation of a
>digital library.  He hopes the report will demonstrate the Library's
>intention to implement the digital library cooperatively and cost
>effectively and to get the support of the Provost and the Deans in this
>endeavor.
>
>
>3.   Library Technology Department Reorganization--Catherine
>
>       Catherine reviewed the changes in reporting relationships and
>management responsibilities in LTD.   LTD will focus on "production"
>issues, e.g., the library management system, Bear Access.  Staff working on
>projects will report to the project directors and will not be part of LTD.
>Library committees will serve to link projects with the rest of the
>library.  An example of this is the Digital Library Working Group, which
>will work with the Culpeper project staff and provide feedback and support
>in evaluating clients for accessing digitized documents.
>
>
>
>Edward Weissman
>Research and Planning Librarian
>Cornell University
>
>e-mail:  esw3@xxxxxxxxxxx
>voice:   607 255-5754
>fax:     607 255-9346
>
>
>

john badgley
607-255-7229
fax 607-255-8438