Notes from the Planning and Policy (r)

[jhb3@xxxxxxxxxxx]

>Warren, this is a new type of information, budget driven, that may interest
>you.  Let me know if you want more of this sort...john
>
>                   Planning and Policy Board
>>                Notes for the meeting on November 16, 1994
>>
>>Attending:  Ross Atkinson, Christian Boissonnas, Lee Cartmill,  David
>>Corson, Claire Germain, Gordon Law, Jan Olsen, Lynne Personius, Catherine
>>Murray-Rust,  Alain Seznec (Chair), Ed Weissman
>>
>>1.  Endowed Library Budget Reduction Process:  Progress report
>>
>>        Alain told the Board that the university administration has
>>proposed  a $.5 million reduction in the endowed library budget over the
>>next two years.  Because of the size of this reduction and the fact that it
>>comes on top of the cuts the library has absorbed over the past five years,
>>it can not be handled on an "across-the-board" basis.  Rather, the library
>>has to look at programs and operations to determine whether some can be
>>changed or eliminated.  He asked David to bring together the endowed
>>library unit and central services department heads to discuss this process.
>>
>>        David reported on two meetings of this group he facilitated on
>>November 9 and 10.   The goal of the meetings was to identify areas of
>>consensus with regard to values, goals and objectives and to come up with
>>recommendations.  The group was able to reach a consensus with respect to
>>several areas and a "brainstorming" list of possibilities were forwarded to
>>Catherine, Ross and Lee for review.  After receiving feedback from them,
>>David will call the group back together to continue the process.   One of
>>the group's conclusions was that it did not have adequate information about
>>library operations to make the best decisions.   It suggested that
>>programmatic budgeting be considered as a way to improve planning.
>>
>>
>>2.  Digital Library Study Committee Report
>>
>>       Ross summarized the four key points in the report:
>>
>> * Time frame:  the report calls for the phasing in of the infrastructure
>>needed to support an effective digital library over a three year period.
>>While this is an arbitrary period, it is important that the library get the
>>process started.
>> * Costs:  costs associated with the Library Management System (NOTIS and
>>its successor) are included because the Committee found it was difficult to
>>draw a line between digital library and the LMS infrastructures.  It
>>determined that LMS  costs were significantly greater than digital library
>>costs.
>> * Data:  the report does not address the acquisition of digital
>>information.  It assumes that selectors will acquire information in digital
>>form within existing materials funds.
>> * Senior Management Group:  funding is a necessary but not sufficient
>>factor for successfully implementing a system-wide digital library.
>>Effective management is also needed.  The digital library will be
>>integrated with all other library functions.  It will require more routine
>>collaboration among units and departments.  The key to this is a senior
>>management group which will insure that the proper coordination of
>>activities takes place.
>>
>>Alain said he would forward the report to the Provost and that he intends
>>to meet with the Deans at some point to discuss the implementation of a
>>digital library.  He hopes the report will demonstrate the Library's
>>intention to implement the digital library cooperatively and cost
>>effectively and to get the support of the Provost and the Deans in this
>>endeavor.
>>
>>
>>3.   Library Technology Department Reorganization--Catherine
>>
>>       Catherine reviewed the changes in reporting relationships and
>>management responsibilities in LTD.   LTD will focus on "production"
>>issues, e.g., the library management system, Bear Access.  Staff working on
>>projects will report to the project directors and will not be part of LTD.
>>Library committees will serve to link projects with the rest of the
>>library.  An example of this is the Digital Library Working Group, which
>>will work with the Culpeper project staff and provide feedback and support
>>in evaluating clients for accessing digitized documents.
>>
>>
>>
>>Edward Weissman
>>Research and Planning Librarian
>>Cornell University
>>
>>e-mail:  esw3@xxxxxxxxxxx
>>voice:   607 255-5754
>>fax:     607 255-9346
>>
>>
>>
>
>john badgley
>607-255-7229
>fax 607-255-8438
>
>

john badgley
607-255-7229
fax 607-255-8438